Encanvas—A digital platform for digital documents

digital documents

According to the Gartner report “Adopt a Composable DXP Strategy to Future-Proof Your Tech Stack,” 60% of mainstream organizations will use the composable business model as a strategic objective by 2023.

How modern composable technology is driving digital transformations

Your business model might benefit from artificial intelligence (AI), the Internet of Things (IoT), digital ledgers like Blockchain, data visualization, virtualization… even the MetaVerse. Meanwhile, our digital data fabric spans your enterprise to lever value from existing data and IT investments. Additionally, it offers an onramp for the competitive advantage the world of digital brings.

Encanvas is a leader in enterprise digital platforms for digital business documents

Businesses don’t want to produce ONE digital document. Once you’ve created your first digital document, you’ll soon discover many other publications and processes that benefit from the technology. To manage the lifecycle of designing, publishing, distributing, and analysing digital documents across your business, takes a highly sophisticated digital platform; one that’s easy to deploy, personalize, safe for data, and easy to govern, manage, and grow.

Our three-tier digital platform

Technology can be powerful, but it can also be complex to implement and adapt. But not Encanvas. Instead, our three-tier architecture brings digital coherency, data security, and painless operational governance to your enterprise.

#1 Digital Document Canvases

Quickly design and publish digital documents on Encanvas using our unique Canvas architecture. Canvases make data across and beyond your enterprise ‘composable.’ Likewise, a canvas can contain an unlimited number of sections. It brings together all the elements of digital documents—data, user interface (UX) design, if/then logic, presentation, and transition rules, design elements, governance (including management, distribution, ownership, archival rules, etc.)—in a simple intuitive format that’s easy to learn and use.

Composing new AI-powered digital documents creates smarter, more responsible, scalable AI. Therefore, this enables better learning algorithms, interpretable systems, and a shorter time to value promoting productivity and agility. Furthermore, canvases can be used as standalone documents or interpolated together to fulfil complex information processing functions across and beyond your business.

#2 Digital Data Fabric

Imagine an invisible digital umbrella spanning your enterprise, able to interact with all your people, systems, data, and processes. To sum up, that’s what our digital fabric is all about. It’s a private-cloud deployed data processing environment for digital documents. As digital business accelerates, and data becomes increasingly complex, digital documents—underpinned by a digital data fabric—support the need to design personalized information experiences at pace, deploy fast, and manage painlessly.

In its latest digital transformation trends report, Gartner argues that—‘data fabrics leverage existing skills and technologies from data hubs, data lakes and data warehouses while also introducing new approaches and tools for the future.’

Use our Digital Data Fabric to create as many digital documents as you need and change them as often as you like. Publish outward-facing digital customer materials and portal solutions, or internal information collaboration and data processing solutions.

Data fabric: reduces time for integration design by 30%, deployment by 30% and maintenance by 70%.


Encanvas Digital Data Fabric takes care of the complex data integration, cybersecurity, management, governance, and processing tasks that are needed to install robust enterprise-grade IT solutions. Our digital data fabrics maximize data value by simplifying integration challenges and reinforcing Master Data Management (MDM) rules; reducing the replication of data assets, minimizing data complexity, and speeding up the time-to-market of new digital document applications.

#3 Digital Cloud Spaces

The safest way to control digital documents used in the enterprise is to manage published content in data safe containers, protected by rigorous information security policies. Digital Cloud Spaces are, in essence, private cloud containers offering unprecedented cybersecurity, governance, and scaling capabilities. Using Digital Cloud Spaces, Digital Data Fabrics can coexist on the same private cloud and are easily managed and replicated. Cloud clustering Underpinning Encanvas Digital Cloud Spaces is a series of proprietary industry-leading cloud clustering technology innovations.

Data Security: Is your enterprise platform safe?

Data Security: Is your enterprise platform safe?

The world we live in has become less safe for computer data.  In this article, we discuss the security of enterprise aPaaS platforms and why it’s important.

Data Security Explained

What is data security?

data spaghetti graphic

Data security means protecting digital data, such as those in a database, from destructive forces and from the unwanted actions of unauthorized users, such as a cyberattack or a data breach.

Business data has always been at risk from the activities of criminals and fraudsters. It’s been routinely stolen from companies by disgruntled salespeople and unwittingly lost on trains and in cafes by workers that had a moment of forgetfulness. It’s becoming an ever-increasing risk in the digital age as people and businesses become ever more dependent on the use of data in their everyday lives.

Where data security risks come from

Today, the risk of data loss has never been greater. The perfect storm of data risk comes from four main areas:

Pace of data capture – We capture more data than we ever have.  Mobile phones, sensor networks and the Internet of Things, digital cameras and CCTV, cloud computing and big data – countless more ways to rapidly capture and publish data, more places to put it.
Digital economy reliance on data – We depend on data more to live our lives. Imagine what would happen if there was no Internet for just one day!
The appeal of cybercrime – It’s more rewarding and less risky for criminals to profit from data than it is to break into a bank.
Cyberwar – Nation-states identify data as a key battleground and are investing in billions in their attacks to dominate the cyber-world.

Risks to Data

Data security will generally fall into two categories – best articulated by Hanlon’s razor aphorism, ‘Don’t assume bad intentions over neglect and misunderstanding’ – where either:

1. Data is unintentionally exposed by an individual through an error of judgment, inappropriate user behavior, a poor governance policy, or a poorly constructed technology architecture – or an unlocked door or access point that gives a third party access to data.

2. Data is intentionally targeted by a third party conspiring to use it for inappropriate reasons. These individuals will use hacking attacks, bribery and corrupt means to acquire the data they seek.

In both cases, organizations have a vested interest to establish effective data security. This should include clear security governance protocols and ecosystems to master control over who can access data and to what end. Accountability for the design, implementation and operation of such a regime will normally fall to an individual charged with the Information Security role.

Better decisioning starts with a no-code aPaaS to harness data

The rise of no-code application platforms

The concept of cloud Platform-as-a-Service solutions has been buzzing around for over a decade since the arrival of cloud computing. PaaS describes the layer of technology that sits between Software-as-a-Service and the mechanical end of cloud–hardware infrastructure, memory disks and the like. 

A no-code application PaaS is an environment for designing, deploying and operating tens — if not hundreds — of apps and software robots without needing to use code to design, deploy, and run them. 

No-code aPaaS introduces a new skill-set

Using no-code-aPaaS means that Business Analysts found within IT or Digital teams (not coders) author applications.  They do so working in consort with business stakeholders in what Gartner fashionably calls ‘fusion teams.’

Applications requirements go straight from the workshop whiteboard into a live wireframe that swiftly becomes a new application.

Low-Code-2021_image 1

Humans – the weakest link in your security plan

In your workplace today, people are using and distributing information. People are arguably the weakest link in any given process chain because they’re emotional and unpredictable, while machines are not.

Machines have no ‘intent to cause mischief’, people do.

That statement places people in an incredibly negative light – but the reverse is also true: humans have the potential to make a positive contribution to security by spotting undesirable behaviors, understanding the impact of events and appreciating risks resulting from the context of data use; things that robots struggle to do. While the tech-industry consistently places its tooling at the center of initiatives to protect data, these mechanisms are unlikely to stand up to a prolonged and determined aggressor committed to accessing your data. This is particularly true of internal breaches, perpetrated by disgruntled or corrupt employees, contractors or visitors.

The importance of data security is not lost on enterprise directors

A recent survey of directors responsible for IT, resilience and business operations at major companies globally found that 73% said digital security was on the agenda of board meetings at least quarterly or more frequently.

The Scale of the Data Security Threat

Today’s businesses greatly rely on information, creating complex networks of connected technology, processes, people and organizations, spanning beyond national boundaries. Where people come into contact with this global digital ecosystem at work is the humble office workplace. That too is changing over time. New agile working practices emerge, reshaping the office and how people create, share, and consume information in the workplace and beyond. Securing data in this intricate environment is more challenging than ever before, and most businesses invest in sophisticated technologies such as robust firewalls, up-to-date anti-virus protection, security software and more. However, they often fail to recognize the need to extend that protection to their office printers, leaving themselves more vulnerable than they realize.

Insights about data security threats, awareness and adoption

  • Ransomware is the fastest-growing cybercrime tool, with more than 6,000 online criminal marketplaces selling ransomware products and services, and ransomware-as-a-service gaining in popularity. Source: The report titled ‘The Economic Impact of Cybercrime: No Slowing Down’ – Strategic and International Studies (CSIS) and McAfee, February 2018
  • Some 945 reported data breaches in the first half of 2018 led to 4.5 billion data records being compromised worldwide, a 133 percent increase over H1 2017
    Social media incidents account for over 56 percent of records breached

Gemalto Breach Level Index, a global database of public data breaches, October 2018

  • 65 percent of data breach incidents involved identity theft
  • 84% of organizations report that security will be the most important area of investment from now to 2025.

Quocirca Global Print 2025 study published 2018, www.print2025.com

image showing a range of encanvas guides

Check out our easy read guides.

Each is crammed with facts and insights on the hottest topics in enterprise IT.

Types of controls

Technical controls

Technical controls represent only one form of information security control. There are also different forms of ‘human control’ that can be installed to govern, dictate and/or influence the role and influence of people in a secure ecosystem.  These will include:


These articulate expectations placed on people and how they’re expected to access, share and use data. It’s surprising, for example, how rarely organizations provide guidance to new starters on employer policies surrounding information security.


There are many forms of data security breach but without exception, they start with a human making a decision to do something. These decisions are motivated by some sort of driver, the most common being:

  • A Malicious Act – Someone wanting to cause a business harm
  • A Financial Gain – Someone seeks to profit
  • Self-Gain – The data in question has a primary value to the individual themselves
  • The Accident – When someone unwittingly puts data at risk
  • ‘Because They Can’ – Some people harbor a desire to see if they are capable of taking data.

Keep users happy and, so the argument goes, they’re less likely to want to steal your data in the first place. A recent report from IS Decisions found that the vast majority (86%) of IT professionals consider insider threats to be a purely cultural issue. If that’s true, then it makes sense to keep workers happy.

Emotional controls remove the reasons why people choose to breach data security in the first place. An example of a ’emotional control’ is a regular mentoring and coaching meeting that ensures workers are engaged and equipped with the information and tools they need to discharge their role. Studies found that highly engaged employees are 87% less likely to leave their companies than their disengaged counterparts. They are also significantly less likely to walk out of the door with your data.

Another form of emotional control is to publicize audit procedures so people know that what they do is being monitored. The extent to which organizations can legitimately and legally monitor people will vary from one region to the next but it makes sense that individuals are less likely to steal your data if they know they’re more likely to get caught. Some organizations have taken the step to focus on this approach as their primary strategy to secure their data and rather than investing hugely in technology, state in HR policies and handbooks that robust auditing of data use exists.

Whatever your views on this approach, a policy decision commonly exists for Information Security practitioners to decide whether they want to:

  1. Install security technologies and tell everyone they exist.
  2. Install security technologies and tell no-one.


The physical controls to managing people’s behaviors are the more obvious ones – like restricting access to files containing sensitive information. NETWORK SECURITY It’s hugely important to protect end-points essentially because they give aggressors access to networks. They are the point of interface between hardware and software, humans and machines.

Ask most organizations how many end-points they support across their enterprise and they’d most likely struggle to answer. This lack of visibility towards the total extent of the challenge, further exacerbated by the proliferation of sensor-based devices and mobile computing devices, makes the securing of end-points one of the hottest topics in enterprise computing.

Given that end-points are so commonly the point of access to data for humans, there will always be questions of trust surrounding the end-points.  Do you offer people access to devices to get their jobs done, or do you prohibit access and make your enterprise safer whilst at the same time increasing levels of intrusiveness?

With increasing numbers of connected devices and as their use within the workplace becomes normalized, the protection of this ‘black box’ becomes increasingly challenging.

Should you prevent their use?  Can you prevent their use?


This is the selective restriction of access to a place or other resource (i.e. consuming, entering or using). Knowing who is (and can access) premises, networks and end-point devices, and privileges they hold is a key aspect of security governance.

Ready to discover the new era of codeless software? Check out our products.

Secure&Live – A feature rich and data secure digital transformation platform.  Secure and Live is a codeless Enterprise applications Platform-as-a-Service (aPaaS), built to turn business models and strategies into apps.

GlueWare –  Enterprise iPaaS for bringing your data together, mashing it up, and bridging between your eCommerce store and back-office, streamlining processes for maximum results.


AppFabricBuild as many apps as you need using an agile codeless SDLC approach and change them as often as you like.

Live Wireframe – Design and publish ebooks, courseware and apps, then go live in two clicks!

CDPCodeless Customer Data Platform to create a single view of your customer data. Use our data integration tools to harvest insights from across your enterprise and beyond.  



work on laptop

Learn about the data safeguarding, features and modules of Encanvas that make it a leader in codeless enterprise aPaaS

Things You Can Do To Protect Data

Install controls to permit only authorized access to the network. Aspects to consider include:

  • Port control – Configure ports as part of your security policy setting.
  • Proxy server configuration – Set a proxy to handle communication instead of your machine, and use it when connecting to devices outside of the network.
  • IEEE 802.1X authentication – Unauthorised network access is blocked by a LAN switch that only grants access privileges to client devices that are authorized by the authentication server.
  • Log monitoring – Various logs allow you to monitor activity around your device, including blocked communication requests.
encanvas data security image

Discover unauthorized or unusual activity through monitoring – Aspects to consider include: Secure data transfer between the device and the network – Aspects to consider include:

  • Encryption of data in transit to and from the device – This option encrypts print jobs in transit from the user PC to the multifunctional printer. By enabling the universal security feature set, scanned data in PDF format may also be encrypted.
  • IP and MAC address filtering – Protect your network against unauthorized access by third parties by only allowing communication with devices having a specific IP or MAC address for both outbound and inbound communication.
  • IPSec communication – IPSec communication prevents
 third parties from intercepting
 or tampering with IP packets transported over the IP network. Use TLS encrypted communication to prevent sniffing, spoofing, and tampering of data that is exchanged between the machine and other devices such as computers.
  • Wi-Fi Direct – Enable peer-to-peer connection for mobile printing without the mobile device needing access to your network.


ian tomlin profile picture

About Ian Tomlin

Ian Tomlin is a management consultant and strategist specializing in helping organizational leadership teams to grow by telling their story, designing and orchestrating their business models, and making conversation with customers and communities. He serves on the management team of Encanvas and works as a virtual CMO and board adviser for tech companies in Europe, America and Canada. He can be contacted via his LinkedIn profile or follow him on Twitter.

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